Data Back Up Solutions – Best Practices to Avoid Disaster





Data Back Up Solutions


 If you have never experienced a hard drive failure without having your data backed up, consider yourself extremely lucky. Trust us, losing your data can be a gigantic, costly, headache, and it is something you want to avoid at all costs. Data loss is an inconvenience and expense that can be avoided by taking a few easy precautions. Having duplicate copies of your data files saved in a remote location keeps it safe in case anything goes irretrievably wrong with your computer and it can be a lifesaver in times of disaster. The operating system and other applications can be reinstalled, in most cases, however many computer users store data that only lives on their computer and is not something that can be recreated if it is destroyed.






Why Should You Back Up Your Files?


Always having a back up of your important information and a plan for recovering from a system failure can prevent disastrous situations. There are a million ways a computer hard drive can crash:

  • An attacker could crash a computer’s OS, corrupt the data or render the data files useless with encryption techniques.
  • Computers can be lost, stolen, or destroyed in a fire or other catastrophe.



Data File Management and Storage


Here are Some Steps to Keep Your Data Protected


  • Identify the most important data if you have massive amounts of data.
  • Back up your critical data on a regular basis by copying your files over to a protected system where you can easily access those files whenever necessary.
  • Do occasional checks on the health of your hard drive.
  • If you are running Windows, run regular scans for malware to make sure your computer is running mean and clean.



After you evaluate your data and determine what files you want to back up the most important next step is to back that data up. Traditional methods for backing up data are now being replaced with easier solutions, making the data backup process fast, easy, reliable, and cost efficient. Our goal is to simplify this process for our clients with bulletproof reliability and protection while maintaining ease of use.



Data Storage Solutions & Management


Some Questions to Ask Yourself Before You Set Up the Back Up


  1. How much data do you have?
  2. If you need to restore, how important is the data restoration speed?
  3. Do you have a back up for your back up? It is rare, but there is a possibility that the back up of your data could be destroyed. We recommend having at least two back up copies of your important data in two physically separate locations.
  4. Do you require a “bare metal” restoration of your data? This means using a back up technique that will back the computer up from bare metal state, or a computer system that is not running an OS or any software. The restoration would include your operating system, software and all other the user files.
  5. Your requirements for ease and flexibility of deployment and management.
  6. Determine your budget for the cost of knowing that your data is safely backed up.

After answering these questions the next step is to choose a solution that fits your needs.







Methods to Back Your Data:


External Hard Drive Manual Method



  • The hard drive will appear in Finder once it is attached to the Mac. You can then drag and drop any folders to the external data storage device, from the same Finder window or you can open another Finder window.


  • After attaching your external storage device to the computer you can navigate to your user folder in the Control Panel, by going to Computer, then System (C:) and choose the correct user. From there you can right click any folders that you want to transfer and then use the Send To option to transfer the data to the appropriate drive from the list.


External Hard Drive Automated via Software



repairing server, replacement hard disk drive



External Network Attached Storage System


  • If you own or use a network system with a network attached storage (NAS) device you can back up more than one computer on the network to it, and access your data remotely if it is configured properly. This method can be used as an alternative, or in addition to, a cloud service.



Hybrid Cloud Services Work Flow



Cloud Data Storage Service


  • There are many different cloud services to consider, so you just need to assess specifics that you require for your data management. This may include:
    • Flexibility and how fast the data can be restored if disaster strikes.
    • Cost.
    • Method of data back up, the cloud service may sync everything with your computer, or it may be able to incrementally back up all or some of your folders. Also an important feature for many users is if the cloud back up system is automated.
    • File size limitations.
    • Which operating system you are running, some services are designed to work better with specific Oss.
    • Security and privacy requirements.

This list should get you to a point where you have a few good options and you may need to call pre-sales to make a final decision on the best cloud storage solution for your needs.